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Report Packs

School Admin Teacher

Report Packs are the end-of-term academic reports sent to guardians. They compile each student's assessment results, attendance, teacher comments, and grades into a formatted PDF report card.

Report Pack Workflow​

1. Configure report template (Settings → Report Templates)
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2. Create a report pack for the term
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3. Teachers enter marks and comments
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4. School Admin reviews and approves
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5. Generate PDFs and distribute to guardians

Creating a Report Pack​

Report packs list

  1. Go to Analytics → Report Packs.
  2. Click New Report Pack.
  3. Select the Term and Classes to include.
  4. Choose the Report Template.
  5. Click Create.

Teachers Entering Comments​

Teachers access their report pack entries from Analytics → My Report Packs:

  1. Open the report pack.
  2. For each student, enter:
    • Subject marks (pulled from assessments if already entered)
    • Subject teacher comment
    • Class teacher comment (class teacher only)
  3. Click Save.

Report pack builder — teacher view

Class selector in builder

Reviewing Reports​

School Admins review completed reports before generation:

  1. Open the report pack.
  2. Use the Student Preview to check each student's report.
  3. Flag any entries that need correction.
  4. Mark the pack as Approved when ready.

Approved report pack

Generating PDFs​

  1. From the approved report pack, click Generate PDFs.
  2. EMS generates a PDF for every student in the pack.
  3. Download the ZIP file containing all PDFs.

Distributing to Guardians​

Reports can be distributed:

  • Printed — download the ZIP and print at school
  • Emailed — use the Send to Guardians button to email each guardian their child's report directly from EMS