Expenses & Cashbook

School Admin Bursar

The Expenses module records all school expenditure. Together with the Cashbook, it gives a complete picture of money in and money out.

Recording an Expense

1. Go to Finance → Expenses.
2. Click New Expense.
3. Fill in:

Field	Description
Description	What the expense is for
Category	Salaries / Supplies / Maintenance / Events / Other
Amount	Amount paid
Vendor / Payee	Who was paid
Date	Date of payment
Receipt Reference	Receipt or invoice number from vendor
Budget Line	Link to your budget for BvA tracking

4. Attach a scanned receipt or document (optional).
5. Click Save.

Expense Categories

Organise expenses using categories. Go to Settings → Expense Categories to add custom categories relevant to your school.

Expense Reports

1. Go to Finance → Expenses → Reports.
2. Filter by date range, category, or vendor.
3. Export to CSV or PDF.

Cashbook

The cashbook provides a running balance of all financial activity:

• Income — fee payments received
• Expenses — expenditures recorded

1. Go to Finance → Cashbook.
2. Select the date range.
3. The cashbook shows each transaction and a running balance.

Use the cashbook for daily reconciliation and end-of-month financial reviews.

Related Pages

• Budgets →
• Requisitions →
• Payments →