Budgets & Budget vs Actuals (BvA)

School Admin Bursar

The Budgets module allows the school to plan income and expenditure for each term or year, and then compare planned figures against actual spend (Budget vs Actuals).

Creating a Budget

1. Go to Finance → Budgets.
2. Click New Budget.
3. Select the Term or Year the budget covers.
4. Add budget lines:

Field	Description
Category	Income or Expenditure
Item	Description of the budget line
Budgeted Amount	Planned amount

5. Add as many lines as needed.
6. Click Save.

Budget vs Actuals (BvA)

The BvA report compares your budget against actual income and expenditure recorded in EMS.

1. Go to Finance → BvA.
2. Select the budget and date range.
3. The report shows:
   • Budgeted amount per line
   • Actual amount recorded (from invoices, payments, expenses)
   • Variance (over/under budget)
   • Percentage utilisation

This report is essential for term-end reviews and board reporting.

Related Pages

• Expenses →
• Requisitions →
• Reports →