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Inventory

School Admin

The Inventory module tracks school assets and consumable stock — from textbooks and sports equipment to stationery and cleaning supplies.

Inventory Dashboard​

Go to Administration → Inventory to see the inventory dashboard with:

  • Total items in stock
  • Low stock alerts
  • Recent stock movements

Inventory dashboard

Dashboard summary cards

Adding an Item​

  1. Click New Item.
  2. Fill in:
FieldDescription
Item Namee.g. "A4 Printing Paper (Ream)"
CategoryStationery / Books / Equipment / Furniture / Other
UnitReam, piece, box, set, etc.
Reorder LevelQuantity at which a low-stock alert is triggered
SupplierPreferred supplier for this item
  1. Click Save.

Inventory items list

Add new item button

Recording Stock In​

When new stock arrives:

  1. Go to Administration → Inventory → Stock In.
  2. Select the item.
  3. Enter the quantity received and the date.
  4. Optionally link to a purchase order/reference.
  5. Click Save.

Stock In form

Recording Stock Out​

When stock is used or distributed:

  1. Go to Administration → Inventory → Stock Out.
  2. Select the item and enter the quantity used.
  3. Add a note on what it was used for.
  4. Click Save.

Stock Out form

Movement Report​

The movement report shows a chronological log of all stock in and stock out for any item. Go to Administration → Inventory → Movement Report and filter by item or date range.

Stock transactions log

Low Stock Report​

The low stock report lists all items at or below their reorder level. Use this for procurement planning.

Low stock alerts

Suppliers​

Manage supplier contacts in Administration → Inventory → Suppliers.

Suppliers list

Categories​

Organise items into categories for easier reporting and filtering.

Item categories